Aarhus International Piano Competition wishes to protect your personal data and comply with the EU Data Protection Regulation (GDPR).
Organisation Aarhus International Piano Competition
Project coordinators: Christian Skovgaard Flarup, Rune Maahn Christensen, Jens Riemer
Project office address:
8000 Aarhus C
Via pianocompetition.dk we collect data from you through:
To apply and participate in Aarhus International Piano Competition, we need to receive personal data from you. You are not forced to give your data to us.
Your consent is optional and you can withdraw it at any time by contacting us. However, please note that we will not be able to process your application for the competition if you do not give us your consent or if you later withdraw your consent. Your application will then be considered canceled and all personal data deleted.
If you withdraw your consent, it will only take effect from the time you have withdrawn the consent.
When applying via our Online Application Form, we need the following information from you:
Full Name, Age, Email, A Portrait Photo, A photocopy of your passport so we can see that you are the one you state to be and, in some cases issue a visa, Parent / Guardian Name and Email Address (if the applicant is under 16 years old). In addition, the system also collects some technical information such as your ip-address.
To pay the registration fee, we need your credit card information.
In addition, of course, we need your recorded audio files.
The security of your information is very important to us. We have taken the necessary precautions to keep your data secure. We have chosen our Third Party Processors carefully and examined that they meet the required security requirements. All data is stored encrypted and we use a closed office environment in the cloud. In addition, we use 2-factor authentication on all of our services, which makes a potentially hacked password useless. All file transfers are done via an encrypted connection.
The project coordinators of Aarhus International Piano Competition are all aware of keeping your information safe and aware how to act in certain situations.
Parts of your data (name and audio files) will at some point during the application process be presented to the pre-jury of the contest. The uploaded audio files are stripped for tags and filenames and are thus completely anonymized before being passed on to the pre-jury.
For applicants selected to participate in the competition, your name, age, portrait and nationality, will be published on our website, in printed programs, in PR for the competition, on facebook and in various documents for the completion of the competition. Your name will also appear on the competitions YouTube videos. In the event that a music society is interested in you we might give them your email-address, so that they can contact you.
Applicants who have been selected to participate in the competition will be presented with a contract.
Apart from the description above and our Third-Party Processors, we will not disclose your data to third parties.
We'll store your data until we do not need them anymore. As a starting point, all data from Online Application Form will be deleted latest after 6 months unless certain laws forces us to keep them longer. Should you be selected to participate in the competition, we will of course have to store your data longer than the 6 months and keep them as long as we need them.
You can complain about our processing of personal data to the danish data authority at www.datatilsynet.dk
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