Privacy Policy

Contents

• Introduction

• Data Controller / Contact Information

• Purpose and Legal Basis for Processing

• What Personal Data Do We Process?

• How Do We Process Your Personal Data?

  • Third Party Services

  • Security

• Disclosure of Data

• Storage of Data

• What Are Your Rights?

• Complaints

• Cookies

• Updating Our Privacy Policy

Introduction

This Privacy Policy describes how we collect and process data about you via our website and our Online Application Form.
Aarhus International Piano Competition wishes to protect your personal data and comply with the EU Data Protection Regulation (GDPR).

 

Data Controller / Contact Information

Website: pianocompetition.dk
Organisation: Aarhus International Piano Competition
Cvr. no. 33891970
Project coordinators: Christian Skovgaard Flarup, Rune Maahn Christensen
Project office address:
Skovgaardsgade 2c
8000 Aarhus C
info@pianocompetition.dk

 

Purpose and Legal Basis for processing

We collect and process personal data for the following purposes:

• To receive and evaluate applications for the Aarhus International Piano Competition.

• To communicate with applicants and participants.

• To administer and organise the competition.

• To facilitate participation in concerts and other activities related to the competition.

• To publish information about selected participants and competition results.

• To comply with legal, accounting, and administrative obligations.

Personal data is collected through our website, the Muvac application platform, and other communications related to the competition.

The primary legal basis for processing personal data is that such processing is necessary for us to evaluate applications, administer the competition, and fulfil our obligations in connection with the event.

Where required by applicable law, we will ask for your consent before processing specific categories of personal data or using your data for specific purposes. Any consent given is voluntary and may be withdrawn at any time by contacting us.

If you withdraw your consent, this will not affect the lawfulness of processing carried out before the withdrawal. Please note that withdrawing consent for processing that is necessary for your participation in the competition may make it impossible for us to continue processing your application or participation.

What Personal Data do we process?

Applications are submitted through the Muvac platform. As part of the application process, we receive and process certain personal data collected through your Muvac profile, including:

• Name

• Email address

• Date of birth

• Nationality / citizenship

• Postal address

• Parent or legal guardian information (where applicable). For applicants under the age of 18, we may process information relating to a parent or legal guardian where necessary for participation in the competition.

 

In addition, Aarhus International Piano Competition collects and processes:

• Portrait photographs

• Video recordings submitted as part of the application

• A copy of your passport where necessary to verify your identity and age or assist with visa administration.

• Information related to your participation in the competition

• Payment information relating to the application fee (processed securely by Stripe)

   

 

How do we process your personal data?

Third Party Services

• Muvac.com - Applications are submitted through the Muvac platform. Applicants must maintain a Muvac account in order to apply. Aarhus International Piano Competition receives and processes application data through Muvac for the purposes described in this Privacy Policy. For information about Muvac's own processing of personal data, please refer to Muvac's Privacy Policy.

• Stripe - Stripe processes payments for the application fee. We do not have access to your full payment card details, which are processed directly by Stripe via an encrypted connection.

• Email and administrative services provider - Used for managing emails, documents, contact lists, and other administrative information related to the competition.

• Website hosting provider - Our website is hosted on servers located within the EU.

Security

The security of your information is very important to us. We have taken a lot of precautions to keep your data secure. We have chosen our third-party service providers carefully.
The project coordinators of Aarhus International Piano Competition are all aware of keeping your information safe.

 

Disclosure of data

For applicants

Parts of your data (name and video files) will at some point during the application process be presented to the pre-jury of the contest. The uploaded video files are presented and judged without any further personal information.

For participants

For applicants selected to participate in the competition, your name, age, portrait, nationality, and information relating to your participation may be published on our website, in printed programmes, in promotional materials, on social media channels (including Facebook and Instagram), and in other materials necessary for the administration and promotion of the competition.

Your name will also appear on the competition’s YouTube videos.

As part of the competition and its associated performance opportunities, we may share relevant participant information with partner organisations, music societies, concert organisers, venues, and other collaborators where necessary for the administration of the competition or related concert engagements.

Applicants who have been selected to participate in the competition will be presented with a contract. 

 

Storage of data

Application materials are retained for up to 8 months after completion of the selection process. Information related to selected participants may be retained for as long as necessary to administer the competition, comply with legal obligations, and maintain historical records of the competition. Certain information may be retained for a longer period where required by law or for accounting, auditing, or documentation purposes.

 

What are your rights

• Right of access - You are entitled to view the personal information we process about you and receive further information about the processing.

• Right to rectification - You are entitled to have incorrect personal information about you corrected.

• Right to erasure (‘right to be forgotten’) - You are, as a rule, entitled to have your personal data deleted if one of a number of conditions mentioned in the Data Protection Regulation is met — eg if your data is no longer necessary to fulfill the purposes for which it was collected or otherwise processed.

• Right to restriction of processing - You are entitled to limited processing of your personal data if one of a number of conditions is met.

• Right to data portability - You have the right to receive your personal information and to request that personal data should be transferred from one data controller to another.

• Right to object - You have the right to object to any otherwise legitimate processing of your personal information.

 

Complaints

You have the right to lodge a complaint with the Danish Data Protection Agency (Datatilsynet):

 www.datatilsynet.dk

 

Cookies

This website uses cookies. Cookies are small text files that are saved on your device (computer, cell phone, tablet or similar).
The purpose of these cookies is to remember settings. Cookies do not contain malicious code, such as viruses.

Cookies have a lot of applications but are basically used to save information about you on your computer.
Cookies set directly by pianocompetition.dk are strictly functional.

Pianocompetition.dk uses cookies from third party:

YouTube: We embed videos from YouTube on certain pages of our website. All videos are embedded using YouTube's enhanced privacy mode and are served through the youtube-nocookie.com domain.

 

Updating our privacy policy

Our updated privacy policy will always be available at www.pianocompetition.dk/privacy